Director with the Ermineskin Personnel department
CLOSING: April 29, 2024
Three Year Contract The Director is responsible for the overall planning and implementation of personnel (human resources) functions by coordinating and administering programs that relate to all phases of personnel including employee relations, compensation, recruitment and employment, training and development, and internal employment policy development. Promote effective and efficient utilization of personnel by training and development initiatives for the organization such as In-house, short and long term. Ensure consistent compliance of Ermineskin Personnel Policy and procedures by all departments. Keep updated and knowledgeable of external policies, laws, government initiatives and programs, legislation, and issues that affect Ermineskin Cree Nation. To research and access grants to supplement tribal budget in the area of capacity development and training needs specific to employees of the organization. This individual is responsible to work with management in the pursuit of raising the standard of work ethics, work skills and promoting a high performance organization.
Reports to: the Tribal Administrator.
Oversee Departments: Office Management, Benefits, Neyaskweyahk Employment Skills Training (NEST), Daycare, Neyaskweyahk Employment Program (NEP), Summer Student Program and Mentored Youth Work Experience Program.
DUTIES: MANAGEMENT
➢ Develop an annual budget based on annual plan and priorities of the tribe in terms of training, compensation, and staffing.
➢ Monitors expenditures ensuring that spending is based on annual plans and activities of the Personnel department
. ➢ Take corrective action on any discrepancies arising from the monthly budget reports.
➢ Attends the following meetings – Directors and Managers monthly meetings; Chief and Council meetings as requested; and any other meetings as assigned.
➢ Prepares quarterly reports to Administrator and Chief and Council and general meetings as assigned.
➢ Conducts monthly meetings with staff and departments under Personnel Division.
➢ Attend workshops, conferences, seminars, and relevant training programs to enhance skill and knowledge for the position.
PERSONNEL POLICIES:
➢ Advises Chief and Council, Administration, Directors and Managers, and employees, as to the proper interpretation of various policies and procedures; and relevant labor laws.
➢ Organizes an annual review of the personnel policies and procedures. To work closely with Tribal Administrator, and Strategic Planning Manager in the process.
➢ Informs and orientates employees of personnel policies, and programs through various means of communication such as employee handbooks, informational employee meetings, newsletter, employee bulletins, etc.
➢ Provide training on internal and external employee policies and laws to all personnel and to enhance the knowledge of management in labor law through workshops, information sessions.
➢ Research and develop a plan of action in the implementation of the Drug and Alcohol policy.
➢ Recommends the best course of action in handling employee problems and concerns to appropriate management and employees based on policies and labor law.
➢ Counsels employees on matters relating to their employment ensuring the advice is to the best interest of the employee and based on qualified knowledge of labor laws.
➢ Determines and recommends employee relations practices to work towards promoting a high level of employee morale and motivation.
➢ Research and develop succession plan and employee retention plan.
➢ Represents the organization as a liaison on matters relating to personnel employment policies and laws, and related matters with outside agencies, representatives, etc.
➢ Establish and maintain a professional working relationship with Maskwacîs Personnel departments.
TRAINING DEVELOPMENT, COMPENSATION, AND BENEFITS
Plans and organizes employee and management training programs designed to improve or enhance work skills, develop employee capabilities, and improve work standards of the organization.
Administer an Employment Center which involves the following:
➢ Accept submissions of employment opportunities from internal and external agencies.
➢ Ensuring posting of all available employment opportunities is advertised so members who do not reside locally as well as off-reserve are informed.
➢ Recruitment, reference checks, and screening of applicants.
➢ Preparation of the interview process. Responsible to ensure that a ‘New Employee Orientation’ is performed the package must include:
➢ Brief Ermineskin Tribal History.
➢ Ermineskin Cree Nation Organization structure.
➢ ECN Strategic Plan.
➢ Review employee benefits, Insurance, pension, group benefits, and applicable policies.
➢ Job Description
➢ Application of Oath of Confidentiality form with new employee.
➢ Employee information form for payroll and employee record.
RECRUITMENT AND EMPLOYMENT
➢ Leads the application of standard recruiting and hiring according to criteria and selection procedures.
➢ Chairs the interviews for the Tribal Administrator and Director positions and obtains Chief and Council approval for the successful candidate.
➢ Develops and conducts an on-going employee exit interview program to determine the cause of separation and compile a report.
➢ Develops comprehensive recommendations based on the exit interview report for necessary changes to address employee turnover and stabilize employee exits from organization. (Employees stay with organization).
➢ Assesses employee complaints and appeals, and performs follow-up according to procedures as set out in the Ermineskin Personnel Policy.
➢ Leads and implements a performance evaluation/measurement program with Directors and Managers that aid in an improved standard of performance and productivity of all employees.
➢ Develop a performance measurement tool that applies to the different levels of management positions and occupations.
Qualifications:
➢ Bachelor degree preferably in Administration, Management, Human Resources. A degree relevant in Human Resources is preferred.
➢ Minimum seven (7) years progressive experience in management is essential and five (5) years’ experience working in the human resources field is preferred.
➢ Possess financial budgeting experience.
➢ Must understand and speak the Cree Language.
➢ Demonstrated ability as a successful partner on the executive management team that provides company leadership and direction.
➢ Must possess knowledge of Labor Law, Legislation, external policies in employment standards.
Please submit your complete Application/Resume, Cover letter, Three (3) Letters of Reference, updated Clean Criminal Record Check and copies of Certificates.
Office Clerk with the Ermineskin CMHC/ Property Management department CLOSING: May 1, 2024
The Office Clerk position is an administrative support position for effective operations of the CMHC office. This position is under the direction of the CMHC Manager. The Office Clerk will be the first point of contact for the CMHC office which requires this individual to possess strong interpersonal skills and a high level of professionalism while adhering to strict confidentiality. The Office Clerk is responsible for the daily administrative tasks as they arise, most importantly, to manage the emergency service calls for CMHC houses during the business hours; maintain office files and CMHC house files.
JOB RESPONSIBILITIES:
➢ Maintain the office area in a professional manner, greeting staff and public and respond professionally with requests, questions, and services as required.
➢ Take all incoming calls, and forward messages to appropriate staff. Perform follow up tasks based on incoming calls as required.
➢ Organize and maintain the CMHC office files such as paylists, vendors, vouchers, any CMHC correspondence.
➢ Maintain and continuously update the CMHC tenant files ensuring that correspondence is appropriately filed.
➢ Take emergency service calls during the business hours and assign appropriate contractors to address each emergency service.
➢ Ensure the emergency service calls are followed through and completed by contacting the contractors for report of work completed and verifying with home occupants.
➢ Ensure emergency service call work orders are filled out for every emergency service call and provided to contractor to report on work done.
➢ File emergency service work orders to appropriate house file for record keeping.
➢ Track all emergency service calls, and other services provided by CMHC by recording them on a spreadsheet for annual reporting.
➢ Prepare and process vouchers for payment ensuring proper financial coding for signing by the manager and distribute cheques to appropriate vendors, contractors, public.
➢ Assist the CMHC Manager and Executive Assistant with programs, events, special projects, and any other events as required.
➢ Other duties as assigned by the CMHC Manager.
QUALIFICATIONS AND CORE COMPETENCIES/ORGANIZATION:
➢ Demonstrates commitment to accuracy and attention to detail.
➢ Balances demands and deadlines with a clear and structured approach.
➢ Ability to stay focused on assigned tasks and complete them.
➢ Manages time effectively to meet deadlines of assigned tasks.
➢ Ability to work independently as well as in a team environment.
➢ Punctual and excellent work ethic.
EFFECTIVE COMMUNICATION AND PROFESSIONALISM:
➢ Excellent verbal and written communication skills with demonstrated ability to adapt communication style suitable for wide range of individual needs.
➢ Experience utilizing online design tools, PowerPoint, Excel, and Publisher Microsoft Office tools.
➢ Employs a high degree of professionalism in all situations with public and co-workers.
➢ Responsible for maintaining accurate up to date and useable information.
➢ Follows direction well.
JOB REQUIREMENTS:
1. Training or certificate in Office Administration.
2. Two or more years of experience in Office, Administrative, or clerical duties.
3. Valid driver license and reliable transportation.
4. Understanding Plains Cree is an asset.
5. Submit a clear Criminal Record Check.
6. Sign and Adhere to Oath of Confidentiality.
Please submit your complete Application/Resume and Updated Clean Criminal Record Check.
Case Management Worker with the Ermineskin Neyaskweyahk Human Services (NHS) department
CLOSING: May 10, 2024
The Case Management Worker is responsible for the administration of the Income Support Program by ensuring the Income Support policies are properly applied. The Case Worker is expected to provide professional services to the Nation.
JOB DUTIES:
1. Ensure correctness of all cheque requisitions and recommends authorization of all budget and decision forms for the Director’s approval.
2. Responsible for assisting in the completion of the Individual Work Plan, Employment Readiness Form and responsible for the implementation of each.
3. Responsible for input of each individual case/client.
4. Is responsible for contributing to case conferences with the other programs within Neyaskweyahk Human Services.
5. Ability to work as part of a Neyaskweyahk Human Services Team, and Administer the Income Support Program, working cooperatively with Child Welfare and Support Services Department.
6. Familiarity with social agencies within the community.
7. Work closely with Maskwacîs Employment Center (MEC).
8. Ensure clients files are in compliance and updated at all times.
9. Home visits.
10. Willing to take training.
11. Referrals
12. Other job duties as required.
13. Advocate for clientele
14. Treat all clients and the general public in a courteous and respectful manner at all times.
15. Adhere to the ECN Personnel Policies.
16. Follow Dress Code
17. Responsible for maintaining Confidentiality with clients and staff.
PROGRAM DELIVERY: • Administer the Income Support Program and ensures that policies are adhered to. • Maintains a full caseload of clients and performs all required duties to service that caseload in a responsible, professional manner and in the best interests of the clients. • Assumes clients as assigned by the Director and fills in for other caseworkers when they are absent, to ensure there is no interruption in services. • Formulates policy questions for the Director and prepared to seek assistance from the Director in difficult situations. • Knowledge of current social assistance computer program (360).
JOB REQUIREMENTS: • Education: University Degree or Diploma in Social Work or related area. • Experience: Must have three (3) years minimum experience in related area and/or experience with administering First Nation’s programs and operating budgets. • Familiar with issues and factors affecting the community; as ability to create awareness to community members of resources and agencies. • Class 5 Drivers License and own transportation. • Must submit an application, resume, clean Criminal Record Check, Child Intervention Check, copies of Certificates and Two (2) Reference Letters. Please Submit Application/Resume, copies of Certificates, updated Criminal Record Check, Child Intervention Check and Two (2) Reference Letters
Applications and actual job descriptions may be picked up at the Personnel office located in the Ermineskin Tribal Administration office
Incomplete Applications will automatically be screened out
FOR FURTHER INFORMATION CONTACT: Ermineskin Cree Nation Phone: (780) 585-3741 ext. 241 or 311 Personnel Department Edmonton Direct: (780) 420-0008 Box 219 Red Deer Direct: (780) 343-1078 Maskwacîs, AB Ma Me O Beach Direct: (780)586-2545 T0C 1N0 Toll Free: 1-866-585-3941 Email: faith@ermineskin.ca
