EMPLOYMENT OPPORTUNITY-POSITION: Grant Coordinator-DEPARTMENT: Nipisihkopahk Wellness & Social Development

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EMPLOYMENT OPPORTUNITY

POSITION: Grant Coordinator

DEPARTMENT: Nipisihkopahk Wellness & Social Development

Summary

The Grant Coordinator is responsible for ensuring all grants, contribution agreements, and external funding opportunities accessed by NWSD are maintained, current, compliant, and strategically aligned with Nation priorities. This position serves as the internal coordination lead between departments, program teams, finance, and the Nation’s external grant consultant(s) engaged to research and prepare funding applications.

Rather than acting as the primary grant writer, the Grant Coordinator ensures the grant development process is organized, timely, informed by internal priorities, and supported through meaningful engagement with departments and community representatives. The position ensures all required information, planning discussions, data, approvals, and reporting requirements are gathered so funding opportunities can be successfully secured and sustained. This role is essential in building a coordinated funding system that supports long-term wellness, prevention, social development, and Nation-building priorities.

Key Responsibilities

Grant Planning & Coordination

· Serve as the internal lead for all grant planning and coordination activities across NWSD.

· Work closely with the Nation’s external grant consultant to support timely and high-quality funding applications.

· Identify internal priorities, emerging needs, and departmental opportunities that may align with grants.

· Coordinate planning calendars to ensure funding deadlines are not missed.

· Maintain a master grants schedule for upcoming, active, and renewal opportunities.

· Ensure grants accessed are sustained through proactive renewals, extensions, and follow-up submissions.

Internal Engagement & Information Gathering

· Connect regularly with NWSD departments, managers, and program leads to gather ideas, needs, statistics, success stories, and project concepts.

· Organize internal engagement meetings, planning sessions, and strategy discussions to prepare for grants.

· Support collaborative development of project concepts that reflect Nation priorities.

· Ensure leadership direction and community needs are reflected in funding proposals.

· Coordinate letters of support, approvals, resolutions, and required attachments.

Grant Maintenance & Compliance

· Maintain accurate records of all active grants, contribution agreements, and funding contracts.

· Track start dates, end dates, reporting deadlines, renewal windows, and deliverables.

· Ensure departments understand and follow grant conditions and approved activities.

· Monitor progress to ensure funded initiatives remain in good standing.

· Flag risks early where grants may lapse, reporting may be overdue, or compliance issues arise.

Reporting & Accountability

· Coordinate collection of reports, statistics, financial updates, and outcome data from departments.

· Work with Finance and program managers to ensure funder reports are accurate and submitted on time.

· Maintain organized documentation for audits, reviews, and funder accountability.

· Prepare summary updates for senior management and leadership on funding status.

Strategic Funding Development

· Research recurring and new funding opportunities that align with NWSD priorities.

· Help develop multi-year funding strategies instead of one-time reactive applications.

· Support diversification of funding sources including federal, provincial, philanthropic, and partnership grants.

· Build systems to strengthen long-term sustainability of funded programs.

Communication & Liaison

· Act as the internal liaison between:

o External Grant Consultant

o NWSD Departments

o Finance Team

o Leadership

o External Funders

· Ensure communication flows efficiently and responsibilities are clear.

· Provide regular updates to management on submissions, deadlines, renewals, and funding outcomes.

Qualifications

Education

· Post-secondary education in Business, Administration, Public Administration, Community Development, Finance, or related field.

· Equivalent experience may be considered.

Experience

· Experience coordinating grants, proposals, contracts, reporting, or project administration.

· Experience working within First Nation governance, community organizations, or public-sector funding environments is an asset.

· Experience facilitating meetings and gathering input from multiple stakeholders.

Skills & Competencies

· Strong organization and deadline management

· Excellent communication and relationship-building skills

· Ability to coordinate multiple projects simultaneously

· Strong attention to detail

· Strategic thinking and planning ability

· Comfortable working with data, budgets, and reporting systems

· Ability to work respectfully across departments and leadership structures

· Proficiency in Microsoft Office (Excel, Word, Outlook)

Working Conditions

· Primarily office-based with regular meetings across departments

· May require attendance at planning sessions, community engagement meetings, or leadership updates

· Occasional overtime during major funding deadlines

Additional Requirements

· Understanding of Nation priorities, governance structures, and community wellness needs is an asset

· Respect for confidentiality and professionalism

· Ability to work in a fast-paced environment with changing deadlines

Required Documentation:

➔ Copy of Valid Driver’s License

➔ Updated Resume with 3 references

➔ Cover Letter

ALL APPLICATIONS WILL BE SCREENED AND MUST CONTAIN THE ABOVE INFORMATION OR WILL NOT BE CONSIDERED FOR AN INTERVIEW.

Please submit the required documentation to:

SAMSON CREE NATION PERSONNEL DEPARTMENT

Phone number: 780-585-3793

Email: personnel.179@gmail.com

Deadline for Applications:

May 7, 2026