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The following positions are available within Ermineskin Cree Nation-Updated: NOVEMBER 28, 2023


November 28, 2023
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Administrative Assistant with the Ermineskin CMHC Section 95/Property Management department

CLOSING: December 12, 2023 This position is administrative support in the daily operations of CMHC office. Under the direction of the CMHC Manager the Administrative Assistant is responsible for the day-to-day administrative tasks of the CMHC Section 95 Program; collecting data and creating spreadsheet reports; and managing service calls.


The Administrative Assistant will assist the CMHC Manager with programs, events, special projects, and acting as the first point of contact for the office, this individual must possess strong interpersonal skills and a high level of professionalism.


Job Responsibilities:

1. Answer the office phone from 8:30am – 4:30p.m and respond to enquiries pertaining to CMHC business.

2. Arrange meetings and events; notifying relevant participants, recording and transcribing minutes.

3. Take service calls from CMHC tenants ensuring accurate information are recorded on a work order form.

4. Assign tradesmen and contractors to service calls and ensuring the service calls are followed through and completed in a timely manner.

5. Track all service calls by maintaining a record keeping system.

6. Maintain a filing system of the CMHC Units with relevant CMHC information, financial correspondence, and reports.

7. Record all financial activities of CMHC business daily such as payments and project updates, renovations, or new house builds.

8. Maintain a CMHC database by creating spreadsheets of relevant CMHC data and develop professional power point reports.

9. Process invoices, paylists, purchase orders, leave forms, and contractor payments, ensuring proper authorization from Manager and/or Director.

10. Assist CMHC Manager in preparing contracts for renovations/construction for CMHC projects.

11. Prepare and process Tenant Contract Agreements with tenants.

12. Handle correspondence such as incoming and outgoing mail including faxes and emails; and compose letters and memos as required.

13. Any other duties as assigned.


Qualifications and Core Competencies/Organization:

1. Demonstrates commitment to accuracy and attention to detail.

2. Balances demands and deadlines with a clear and structured approach.

3. Ability to stay focused on assigned tasks.

4. Manages time effectively to meet deadlines of assigned tasks.

5. Ability to work independently as well as in a team environment.

6. Punctual and excellent work ethic. \

Effective Commination and Professionalism:

1. Excellent verbal and written communication skills with demonstrated ability to adapt communication style suitable for wide range of individual needs. \

2. Demonstrated experience in data collection; creating spreadsheets, and compiling reports.

3. Experience utilizing online design tools, PowerPoint, Excel, and Publisher Microsoft Office tools.

4. Employs a high degree of professionalism in all situations with public and co-workers.

5. Responsible for maintaining accurate up to date and useable information.

Job Requirements:

1. Certificate in Administration is an asset. Completion of high School diploma.

2. Two or more years of experience in a similar role.

3. A combination of experience and formal training/education.

4. Financial knowledge and experience are an asset.

5. Additional computer training or certification in computer technology.

6. Knowledge of data collection and reporting, spreadsheets, and power point.

7. Valid driver’s license and reliable transportation.

8. Excellent work ethic and dependable.

9. Understanding Plains Cree is an asset.

10. Submit a clear Criminal Record.

11. Adhere to Oath of Confidentiality.

Please Submit Application/Resume and updated Criminal Record Check


Director with the Ermineskin Personnel department

CLOSING: December 12, 2023

Three Year Contract The Director is responsible for the overall planning and implementation of personnel (human resources) functions by coordinating and administering programs that relate to all phases of personnel including employee relations, compensation, recruitment and employment, training and development, and internal employment policy development. Promote effective and efficient utilization of personnel by training and development initiatives for the organization such as In-house, short and long term. Ensure consistent compliance of Ermineskin Personnel Policy and procedures by all departments. Keep updated and knowledgeable of external policies, laws, government initiatives and programs, legislation, and issues that affect Ermineskin Cree Nation. To research and access grants to supplement tribal budget in the area of capacity development and training needs specific to employees of the organization. This individual is responsible to work with management in the pursuit of raising the standard of work ethics, work skills and promoting a high performance organization.

Reports to: the Tribal Administrator.

Oversee Departments: Office Management, Benefits, Neyaskweyahk Employment Skills Training (NEST), Daycare, Neyaskweyahk Employment Program (NEP), Summer Student Program and Mentored Youth Work Experience Program.

DUTIES: MANAGEMENT

 Develop an annual budget based on annual plan and priorities of the tribe in terms of training, compensation, and staffing.

 Monitors expenditures ensuring that spending is based on annual plans and activities of the Personnel department.

 Take corrective action on any discrepancies arising from the monthly budget reports.

 Attends the following meetings –

Directors and Managers monthly meetings; Chief and Council meetings as requested; and any other meetings as assigned.

 Prepares quarterly reports to Administrator and Chief and Council and general meetings as assigned.

 Conducts monthly meetings with staff and departments under Personnel Division.  Attend workshops, conferences, seminars, and relevant training programs to enhance skill and knowledge for the position.

PERSONNEL POLICIES:

 Advises Chief and Council, Administration, Directors and Managers, and employees, as to the proper interpretation of various policies and procedures; and relevant labor laws.

 Organizes an annual review of the personnel policies and procedures. To work closely with Tribal Administrator, and Strategic Planning Manager in the process.

 Informs and orientates employees of personnel policies, and programs through various means of communication such as employee handbooks, informational employee meetings, newsletter, employee bulletins, etc.

 Provide training on internal and external employee policies and laws to all personnel and to enhance the knowledge of management in labor law through workshops, information sessions.

 Research and develop a plan of action in the implementation of the Drug and Alcohol policy.

EMPLOYEE RELATIONS

 Recommends the best course of action in handling employee problems and concerns to appropriate management and employees based on policies and labor law.

 Counsels employees on matters relating to their employment ensuring the advice is to the best interest of the employee and based on qualified knowledge of labor laws.

 Determines and recommends employee relations practices to work towards promoting a high level of employee morale and motivation.

 Research and develop succession plan and employee retention plan.

 Represents the organization as a liaison on matters relating to personnel employment policies and laws, and related matters with outside agencies, representatives, etc.

 Establish and maintain a professional working relationship with Maskwacîs Personnel departments.

TRAINING DEVELOPMENT, COMPENSATION, AND BENEFITS

Plans and organizes employee and management training programs designed to improve or enhance work skills, develop employee capabilities, and improve work standards of the organization. Administer an Employment Center which involves the following

:  Accept submissions of employment opportunities from internal and external agencies.

 Ensuring posting of all available employment opportunities is advertised so members who do not reside locally as well as off-reserve are informed.

 Recruitment, reference checks, and screening of applicants.

 Preparation of the interview process. Responsible to ensure that a ‘New Employee Orientation’ is performed the package must include:

 Brief Ermineskin Tribal History.

 Ermineskin Cree Nation Organization structure.

 ECN Strategic Plan.

 Review employee benefits, Insurance, pension, group benefits, and applicable policies.

 Job Description

 Application of Oath of Confidentiality form with new employee.

 Employee information form for payroll and employee record.

RECRUITMENT AND EMPLOYMENT

 Leads the application of standard recruiting and hiring according to criteria and selection procedures.

 Chairs the interviews for the Tribal Administrator and Director positions and obtains Chief and Council approval for the successful candidate.

 Develops and conducts an on-going employee exit interview program to determine the cause of separation and compile a report.

 Develops comprehensive recommendations based on the exit interview report for necessary changes to address employee turnover and stabilize employee exits from organization. (Employees stay with organization).

 Assesses employee complaints and appeals, and performs follow-up according to procedures as set out in the Ermineskin Personnel Policy.

 Leads and implements a performance evaluation/measurement program with Directors and Managers that aid in an improved standard of performance and productivity of all employees.

 Develop a performance measurement tool that applies to the different levels of management positions and occupations.

Qualifications:

 Bachelor degree preferably in Administration, Management, Human Resources. A degree relevant in Human Resources is preferred.

 Minimum seven (7) years progressive experience in management is essential and five (5) years’ experience working in the human resources field is preferred.

 Possess financial budgeting experience.

 Must understand and speak the Cree Language.

 Demonstrated ability as a successful partner on the executive management team that provides company leadership and direction.

 Must possess knowledge of Labor Law, Legislation, external policies in employment standards.

Please submit your complete Application/Resume, Cover letter, Three (3) Letters of Reference, updated Clean Criminal Record Check and copies of Certificates.


One Committee Member with the Ermineskin Pow Wow Committee

CLOSING: December 12, 2023

Three Year Term

The Ermineskin Powwow Committee is responsible for hosting the Annual Ermineskin Cree Nation Powwow. The committee is responsible for fundraising and organizing all related activities. MUST have reliable means of transportation to work bingos and other fundraising activities.

DUTIES:

 Attend regular monthly meetings.

 Work bingos two (2) to three (3) times a month during the day.

 Participate in all fundraising activities.

 Be present throughout the duration of the three (3) year term and during the powwow, to carry out their fair share of duties.

 As a representative of the Ermineskin Cree Nation must conduct themselves in a respectful, friendly manner at all times.

SPECIFICATIONS:

 Must be an Ermineskin Tribal member, eighteen (18) years or older.

 Must have own transportation and valid driver's license.

 Must work as part of a team.

 Must not sit on any other Ermineskin board/committee.

 Must possess strong interpersonal skills; -Communication -Creativity -Commitment -Motivation -Cooperation  Must be able to deal respectfully with the general public.

 Must be an abstainer from Alcohol & Drugs.

 Must possess a working knowledge of the language, customs and traditions of the Ermineskin Cree Nation.

 Must be capable of working long hours.

 If employed, must defer holidays from the powwow weekend & prior to.

 Must possess good writing skills.

 Computer Skills must be an asset.

 Proposal writing and fundraising techniques.

 No Board OR Committee shall have 2 immediate family members on the same Board/Committee. Immediate defined as father, mother, son, daughter brother or sister.

Please submit your complete application/resume and updated Clean Criminal Record Check.

Applications and actual job descriptions may be picked up at the Personnel office located in the Ermineskin Tribal Administration office

Incomplete Applications will automatically be screened out

FOR FURTHER INFORMATION CONTACT:

Ermineskin Cree Nation Phone: (780) 585-3741 ext. 241 or 311

Personnel Department

Box 219

Maskwacîs, AB

T0C 1N0

Edmonton Direct: (780) 420-0008

Red Deer Direct: (780) 343-1078

Ma Me O Beach Direct: (780)586-2545

Toll Free: 1-866-585-3941



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