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RECEPTIONIST - Indian Resources Council - Calgary

RECEPTIONIST Indian Resources Council Term: Full-time Salary: $18.00-20.00/per hour Primary Location: Calgary, Alberta

Reporting to: Director Objective of the Role:

∞ Communicate effectively with all team members across the organization to ensure positive and smooth delivery of programs and services.

∞ Ensure optimal use of office equipment, supplies, and inventories through preventative maintenance.

∞ Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout.

Key Responsibilities:

∞ Provide front-desk coverage by answering telephone calls and electronic inquiries and relay messages to appropriate staff.

∞ Assist with a variety of administrative tasks, including scheduling, recording and preparing meeting minutes, print/distribute materials, copying and scanning documents.

∞ Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person.

∞ Create excel spreadsheets and ensure accurate and well-documented records are kept and maintained.

∞ Prepare, key in, edit and proofread correspondence, presentations, posters, brochures, publications, reports and related material from machine dictation and handwritten copy.

∞ Schedule and confirm appointments, make reservations, and schedule meetings of employer.

∞ Set up and maintain manual and computerized information filing systems.

∞ May compile data, statistics, and other information to support research activities. ∞ Participate in special projects/related duties as may be required.

Required Skills and Qualifications:

∞ Completion of high school diploma or equivalent.

∞ Proven administrative experience.

∞ Strong verbal and written communication skills, fostering teamwork to work in a collaborative environment.

∞ Excellent organizational skills with ability to manage and prioritize multiple ongoing tasks.

∞ Strong time-management skills and multitasking ability.

∞ Ability to work independently, comfortable making decisions when required.

∞ Microsoft Office Suite and database experience.

∞ Aptitude for learning new software and systems.

Preferred Skills and Qualifications:

∞ One year reception and/or administration experience.

∞ Previous success in office management.

∞ Experience working with information and tracking tools and systems.

∞ Comfortable handling confidential information.

Please submit cover letter and resume to

Deadline to apply: November 10, 2023 @ 4:30pm.

We thank you for your interest, however, only those selected for an interview will be contacted. No phone calls please. The Indian Resources Council is committed to creating a diverse workforce and an inclusive culture, as an equal opportunity employer.

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