RECEPTIONIST Indian Resources Council Term: Full-time Salary: $18.00-20.00/per hour Primary Location: Calgary, Alberta
Reporting to: Director Objective of the Role:
∞ Communicate effectively with all team members across the organization to ensure positive and smooth delivery of programs and services.
∞ Ensure optimal use of office equipment, supplies, and inventories through preventative maintenance.
∞ Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout.
Key Responsibilities:
∞ Provide front-desk coverage by answering telephone calls and electronic inquiries and relay messages to appropriate staff.
∞ Assist with a variety of administrative tasks, including scheduling, recording and preparing meeting minutes, print/distribute materials, copying and scanning documents.
∞ Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person.
∞ Create excel spreadsheets and ensure accurate and well-documented records are kept and maintained.
∞ Prepare, key in, edit and proofread correspondence, presentations, posters, brochures, publications, reports and related material from machine dictation and handwritten copy.
∞ Schedule and confirm appointments, make reservations, and schedule meetings of employer.
∞ Set up and maintain manual and computerized information filing systems.
∞ May compile data, statistics, and other information to support research activities. ∞ Participate in special projects/related duties as may be required.
Required Skills and Qualifications:
∞ Completion of high school diploma or equivalent.
∞ Proven administrative experience.
∞ Strong verbal and written communication skills, fostering teamwork to work in a collaborative environment.
∞ Excellent organizational skills with ability to manage and prioritize multiple ongoing tasks.
∞ Strong time-management skills and multitasking ability.
∞ Ability to work independently, comfortable making decisions when required.
∞ Microsoft Office Suite and database experience.
∞ Aptitude for learning new software and systems.
Preferred Skills and Qualifications:
∞ One year reception and/or administration experience.
∞ Previous success in office management.
∞ Experience working with information and tracking tools and systems.
∞ Comfortable handling confidential information.
Please submit cover letter and resume to winonal@irccanada.ca
Deadline to apply: November 10, 2023 @ 4:30pm.
We thank you for your interest, however, only those selected for an interview will be contacted. No phone calls please. The Indian Resources Council is committed to creating a diverse workforce and an inclusive culture, as an equal opportunity employer.
