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Maskwacîs Cultural College Job Opportunity-Records Clerk


MCC Records Clerk February 2024
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Summary The Records Clerk will be responsible for providing HR support to the College. He or she will assist with the development and implementation of policy, recruitment, orientation and training, benefits, health and safety and other areas as directed. Clerical work will include filing of correspondence, time cards, invoices, and other records in alphabetical, numerical or any other required ordering system. Other duties involve maintaining accurate, up-to-date HR filing systems and personnel records, and leave entitlements. Other duties will be assigned as necessary.

Job Duties • Maintain and update leave entitlements for full-time and part-time staff members.

• Create postings and advertise for sessional instructors and regular staff positions. • Accept resumes and applications on behalf of the College.

• Check prospective employee and student references.

• Assist with employee/student orientation and facilitate the signing of the oath of confidentiality.

• In consultation with the Registrar, ensure that the need and scheduling of sessional instructors is correct.

• Maintain a database of potential sessional instructors for future courses.

• File papers and documents into appropriate employee files.

• Assist with the preparation of the performance review process.

• Prepare new employee/student files.

• Maintain accurate and comprehensive personnel records.

• Prepare formal communications to employees for the President to review.

• Distribute HR policies, procedures and memorandums to the appropriate individuals, or programs across the College.

• Draft general forms, letters, reports, and memos as necessary.

• Receive and distribute all forms of HR communications.

• Organize, maintain, and coordinate office records and files in their proper locations.

• Use standardized filing methods and procedures, e.g. alphabetical, numerical.

• Work with management on different filing methods as required, e.g. date, etc.

• Keep accurate and complete records and forms of filed items.

• Perform other duties as required.

Work Conditions

• Travel may be required

• Ability to attend and conduct presentations.

• Manual dexterity required to use desktop computer and peripherals.

• Overtime as required.

• Lifting or moving up to 10lbs may be required

Qualifications

• High school diploma, GED or other equivalent.

• Diploma in Human Resources or a related field considered an asset.

• Experience as a Human Resources Assistant preferred.

• Excellent written and verbal skills and comprehension.


Closing Date: February 1, 2024

Please submit your resume and cover letter and or a CV to:

Mail: Maskwacis Cultural College Elaine Lightning,

Executive Assistant Box 960, Maskwacis, AB TOC 1N0



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